2017 Sponsorship Opportunities



Increase your Visibility at the Virginia Partnership

for Out-of-School Time Conference!


Retrain Your Brain On Afterschool


    • Share your content to encourage participants to think differently about how afterschool links to the school day!
    • Change the views of the purpose of afterschool!
    • Expand thinking about what makes a quality afterschool program!
    • Encourage creativity and innovation!
    • Spark new ideas!


The Virginia Partnership for Out-of-School Time (VPOST) is the statewide afterschool network dedicated to raising public awareness and support to expand the supports and services available to children and youth across the Commonwealth during before school, afterschool, and vacation periods.


EVENT:  An exclusive gathering of champions for quality out-of-school time in Virginia.  Designed for professionals in School Districts, Libraries, Parks & Recreation Departments, Boys and Girls Clubs, Community Centers, Faith-Based Programs, Private Schools, YMCAs, Juvenile Justice, 21st Century Community Learning Centers, Community Leaders, Business Leaders, Early Childhood Leaders, Nonprofit Organizations, For Profit Organizations, and School Age Programs and Providers.


DATE:  Monday, September 18, 2017


LOCATION:  The Newport News Marriott at City Center, Newport News, Virginia


ATTENDEES:  300 active leaders in education and out-of-school time from around the state



    • Active and Engaged Learning
    • Linkages to the School Day and the Standard of Learning State Standards
    • Health, Nutrition, and Physical Fitness
    • Environment (Indoor and Outdoor Space)
    • Relationships, Culture, and Diversity
    • Staffing, Volunteers, and Professional Development
    • Leadership and Management
    • Continuous Improvement
    • Creativity and Innovation
    • Child and Youth Development


EVENT DESCRIPTION: The Conference will build knowledge and public will in support of engaging youth, strengthening families, and transforming communities, by creating champions at the local level who can lead community-based efforts to increase supports and services for their youth.  The ultimate goal of the event is not only to create local champions for engaging youth, strengthening families, and transforming communities, but also to build public will and practical structures to support youth access to quality out-of-school time programs.


Increase your visibility with an exhibit at the Virginia Partnership for Out-of-School Time Conference and an ad in the conference program. Conference attendees serve over 190,000 students in 130 communities across Virginia! 


Exhibit and Ad Space Reservation Deadline is Friday, August 25, 2017 Extended to Friday, September 1, 2017!. Reserve your exhibit booth and ad space today!


Platinum Sponsor- $10,000

    • Special evening reception sponsor
    • Keynote welcome remarks
    • One full-page, color ad in conference book (inside back cover)
    • Double booth in exhibit hall
    • Six conference registrations
    • Promotional items in all 300 conference bags

Gold Sponsor - $5,000

    • Remarks during plenary session
    • One page color ad in conference book
    • Booth in exhibit hall
    • Four conference registrations
    • Promotional items in all 300 conference bags

Silver Sponsor - $3,000

    • Name and logo prominently displayed on all 300 conference bags
    • Full color ½ page ad in conference book
    • Promotional items in all 300 conference bags
    • Three conference registrations
    • Booth in exhibit hall

Bronze Sponsor - $1,500

    • Booth in exhibit hall
    • ½ page ad in conference book
    • Two conference registrations


Exhibitor - $450

    • One skirted and draped six foot table with two chairs
    • Business card ad in conference book
    • One conference registration
    • Non-profit organization discount $200




Sunday, September 17, 2017

6 p.m.                       Networking Reception for Sponsors, Speakers, and VPOST Leadership Council

7:30 p.m.                  Networking Dinner for Sponsors, Speakers, and VPOST Leadership Council


Monday, September 18, 2017

8 a.m.                       Registration, Coffee Service, Exhibits Open & Breakfast

9 a.m.                       Welcome and Introductions

9:15 a.m.                  Opening Kickoff:  Eric Rowles & Youth AmbassadorsSecret Life of Bees

10:15 a.m.                Break/Transition

10:25 a.m.                Breakout Workshops Round 1

11:35 a.m.                Break/Transition

11:45 a.m.                Networking Lunch/Recognitions

12:15 p.m.                Lunch Keynote:  Emily Ballance: Humor and Stress Management Resilience

1 p.m.                       Break/Transition

1:10 p.m.                  Breakout Workshops Round 2

2:20p.m.                   Break/Transition

2:30 p.m.                  Breakout Workshops Round 3

3:40 p.m.                  Refreshment Break

3:55 p.m.                  Closing Session:  Eric Rowles Generational Crossroads:  When X, Y, & Boomers          Collide Afterschool!

4:25 p.m.                  Call to Action

4:30 p.m.                  Book Distribution


Click Here for the Sponsorship and Exhibitor Application



Thank you for your support!  If you have questions about the sponsorship or exhibitor opportunities, please contact Blaire Denson at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or (804) 761-4173.


Exhibitor/Sponsorship Terms & Conditions


Assignment of Exhibit Space

Space will be assigned to exhibitor and sponsors in priority order based on receipt of the contract.  VPOST reserves the right to transfer assignments when such action is deemed to be in the best interest of the conference.



Exhibitors and sponsors are expected to maintain a professional demeanor during the event and are solely responsible to keeping exhibit space free from any condition that may be dangerous to attendees. VPOST shall not be liable for any loss, theft, damage or injuries.  Should you need to be away from your table, please be sure that all valuables are removed.


Acceptance/Deadline of Applications

Receipt of this application does not imply acceptance by the Virginia Partnership for Out-of-School Time.  Reservation Deadline is Friday, August 25, 2017Extended to Friday, September 1, 2017!.  Organizations accepted will be notified within one week of receipt of the application.