2017 Call for Workshop Presenters


Retrain Your Brain On Afterschool

The 8th Annual Virginia Statewide Out-of-School Time Conference will be held on Monday, September 18, 2017 at the Marriott City Center in Newport News, Virginia. This conference provides training to out-of-school time (OST) program personnel on current best practices and trends in the field of out-of-school time youth programs. We invite you to submit a proposal to present a workshop at the 2017 Conference. Our presenters are a diverse group of professionals and experts, providing an array of workshops on topics specific to the needs of OST programming and youth development.

Who Attends the Conference?

Leaders and Organizations that touch the lives of Children and Youth during Out-of-School Time:

  • School Districts
  • Libraries
  • Parks & Recreation Departments
  • Boys and Girls Clubs
  • Community Centers
  • Faith-Based Programs
  • Private Schools
  • YMCAs    
  • 21st Century Community Learning Centers
  • Community Leaders
  • Business Leaders
  • Early Childhood Leaders
  • Nonprofit Organizations
  • For Profit Organizations
  • School Age Programs and Providers

Workshop Logistics:

All workshop presentations are 70 minutes in length. All presenters will receive one complimentary conference registration; additional presenters will need to pay the registration fee. The Marriott City Center can provide a screen, sound projection, and microphone, if needed. Each workshop room will furnish a presenter’s table on which to place your handouts and/or presentation supplies. Presenters are responsible for making copies of handouts to be distributed to workshop participants. We do not pre-register attendees for workshops; however, to assist you preparing for your session, we will provide you with the capacity of the room in which you will be presenting.


Workshop Strands: Virginia Out-of-School Time Best Practices

  • Active & Engaged Learning
  • Linkages to the School Day & the Standards of Learning State Standards              
  • Health, Nutrition, & Physical Fitness
  • Environment (Indoor & Outdoor Space)                                             
  • Relationships, Culture, & Diversity 
  • Staffing, Volunteers, & Professional Development
  • Leadership & Management
  • Continuous Improvement
  • Creativity and Innovation 
  • Child and Youth Development

How to Submit Your Workshop Proposal:

All proposals should be submitted online by COB, Friday, July 28, 2017. Every workshop proposal will be evaluated by the Virginia Partnership for Out-of-School Time (VPOST) Leadership Council and will be notified by COB, Friday, August 11, 2017 if selected. Proposals must include:

  • A description of the workshop
  • A session outline, including timeline for the 70 minute session
  • Clearly stated goals
  • Relevance to selected strand
  • Effective mix of group interaction
  • Presentation of information, and group discussion
  • Presentation reflects the conference theme

Information Required for Application:

  • Your name and contact information   
  • Name and contact information of co-presenter                          
  • Workshop Title
  • Workshop Topic Strand                                                                              
  • Workshop Description (150 words or less)                                             
  • Workshop Timeline        
  • Room Set-Up:   Theatre, Classroom, or Action                                                            
  • AV Needs:   Screen for projections, Podium and/or microphone, Sound hook-up for computer

Please note, VPOST will provide all laptops and/or LCD projectors. Wi-Fi will be available to all presenters and conference attendees. If selected to present, all presentations should be emailed with a Power Point presentation or Final Outline due to VPOST by September 8, 2017. All presentations will be uploaded to the VPOST website after the conference for attendees to reference.



We are happy to answer any questions you have about the workshops or conference. Call 804-761-4173 or email Blaire Denson at  This e-mail address is being protected from spambots. You need JavaScript enabled to view it .


Click Here to submit your workshop proposal by COB, Friday July 28, 2017